2627-221 - Placement Assistant (OA13) - Ivany Campus

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The Opportunity

Reporting to the Academic Chair, School of Health and Human Services, with functional direction from the Manager, School of Health and Human Services, you will:

• Provide administrative coordination and operational support for clinical compliance and placement scheduling across multiple academic programs.
• Manage student compliance systems (ParaMed), coordinate and submit clinical placement requests through HSPnet, and collaborate with other Placement Assistants, faculty and Academic Chairs with reporting, scheduling, and placement resolution.
• Ensure affiliation agreements are verified, clinical placements are accurately coordinated, and evaluation processes are administered in accordance with institutional policies, health authority requirements, and privacy standards.

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Office Administration/Administration Professional or Business Administration.

• You have a minimum of three (3) years (full-time equivalent) of recent and related occupational experience in data management, including collecting, organizing, validating, and maintaining structured and unstructured data.

• Experience using data management tools and systems, applying data quality and governance best practices, and supporting data analysis and reporting activities.

• Experience working with databases, spreadsheets, or data platforms, with a strong understanding of data standards, accuracy, security, and usability.

• Experience using Microsoft Word, Excel, and SharePoint to create, manage, organize, and maintain information and records.

• Occupational experience that includes HSPnet, ParaMed, and PeopleSoft would be considered an asset.

Relevant Skills and Knowledge:

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.

• You possess excellent interpersonal and communication skills and are able to interact effectively with a diversity of people.

• You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction.

• Your superb team working skills enable you to contribute positively to a team environment

• Demonstrated ability to manage multiple datasets efficiently, with strong attention to detail and accuracy.

• Demonstrated ability to communicate effectively and collaborate with individuals across multiple departments while managing competing priorities and meeting established timelines.

• You have specific technical occupational knowledge relating to the various structures and systems of healthcare facilities across Nova Scotia.

• You possess excellent coordination skills that support and inform strategic planning and clinical scheduling of academic programs.

• You demonstrate a strong commitment to excellence in all aspects of your work.

• You are dedicated to life-long learning and maintain currency with systems such as HSPnet and institutional practices used in clinical coordination.

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Mi'kmaq, Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

NSCC is organized into six campus regions and one stand-alone campus. Each region and stand-alone campus is led by a designated Principal and regional management team which supports NSCC's commitment to accessible, high-quality education across the province.

• Eastern Region: Includes Pictou Campus, Strait Area Campus, and Wagmatcook Learning Centre
• Northern Region: Includes Truro Campus, Cumberland Campus, and Amherst Learning Centre
• Metro Region: Includes Akerley Campus and IT Campus
• Southwest Region: Includes Lunenburg, Shelburne, Burridge Campuses, and Digby Learning Centre
• Valley Region: Includes Kingstec Campus, Annapolis Valley Campus, and the Centre of Geographic Sciences (COGS)
• Sydney Waterfront and eCampus Region: Includes Sydney Waterfront Campus and eCampus

Stand-Alone Campus:

• Ivany Campus

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR & Talent Consultant, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.