Administrative Assistant - WES 26047

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The Opportunity

• Support the day-to-day operational management of the office by serving as a resource for the Director and staff.
• Prepare routine and non-routine correspondence, memos, reports etc. on behalf of the Director. Assess and assign priority to mail and e-mail, redirecting and/or answering as appropriate.
• Coordinate and control the Director's electronic calendar and arrange meetings and travel accommodations. Prepare agendas, and accurate minutes/notes, ensuring decisions are recorded.
• Maintain filing and retrieval systems, keeping manuals and reference materials current and you maintain a log of FOIPOP requests and an efficient bring forward system for the Director to ensure that reporting and other deadlines are followed up and met.
• Receive telephone calls and inquiries to the Director, often of a sensitive nature, from clients, media, other departments, etc. and respond to routine inquiries, and to walk-in visits from clients and address or escalate issues as appropriate.
• Assist in preparations and activities for events, such as employee engagement activities, long service award presentations, etc.
• Act as resource for all staff on issues relating to policies and procedures.
• Other duties as assigned

Must Have

• Degree or Diploma in Business Administration or Secretarial Program, plus three years' related experience, or an equivalent combination of training and experience.
• Intermediate to advanced knowledge of a variety of computer software programs.
• Excellent MS Office knowledge including Microsoft Office PowerPoint.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills to set priorities.
• High degree of proficiency

Nice to Have

• You have knowledge of Yardi Property Management software.

The Fine Print

An equivalent combination of training, education and experience may be considered.

This position requires a valid driver's license and access to a reliable vehicle; as some travel may be required.

At the Nova Scotia Provincial Housing Agency (NSPHA), we take pride in managing, maintaining, and operating government-owned public housing across the province. From single-family homes to high-rise apartments, our goal is simple: to provide safe, affordable housing that helps individuals and families build better lives in communities where they can thrive.

When you join our team, you'll work alongside dedicated professionals who care deeply about making a positive impact and providing exceptional service. We offer a competitive total compensation package that recognizes your contributions, supports your well-being, and gives you the opportunity to be a part of something meaningful. Together, we are shaping the future of public housing in Nova Scotia. If you're ready to make a difference, we'd love to hear from you. Apply today!

What We Offer

• Salary: $47,170.70 - $52,777.67 annually (CL 18)
• Schedule: 35-hour work week

Full-time permanent employees also receive:

• Comprehensive benefits including health, dental, life insurance, and pension
• Paid vacation, holidays, sick time and additional leaves
• Work-life balance supports such as modified work weeks
• Professional development and career growth opportunities
• Employee and Family Assistance Program

Apply Today

We value diversity and are committed to fostering an inclusive workplace that reflects the communities we serve. If you require accommodation at any stage of the process, please let us know. If you're part of an equity group, we encourage you to self-identify when applying.

Please submit your application through CareerBeacon.com. We thank all applicants for their interest, but only those selected for an interview will be contacted.