Executive Assistant

We are currently seeking a highly organized and proactive Executive Assistant to support our General Manager at our Head Office in Saint John, New Brunswick.  This is a rare opportunity that offers meaningful exposure to senior leadership and the opportunity to contribute in a fast‑paced, professional environment.

In this position, you will interact regularly with senior leaders and collaborate closely with teams across all key business functions, acting as a trusted administrative and coordination partner.

• Provide comprehensive administrative support including day to day office administration
• Prepare, proofread, and format correspondence, presentations, reports, and other documents
• Coordinate communications activities, including planning, content development, and production of materials
• Manage calendars, meetings, and complex travel arrangements
• Coordinate and submit expense reports
• Maintain accurate records and support document and information management
• Work with Microsoft Excel to complete intermediate level spreadsheet calculations and data tracking
• Assist with the development of reports and basic data visualization
• Liaise with internal and external stakeholders as required
• Coordinate and support official events and meetings, both internal and external
• Provide coordination and communications project support with cross functional teams to ensure that actions are addressed according to timelines
• Perform other related duties as required

• Proven experience as an Executive Assistant or Senior Administrative Assistant supporting senior leadership
• Completion of an undergraduate degree in Business Administration or a related field is preferred with a demonstrated interest in continued career growth
• Strong proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint)
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Ability to manage multiple priorities and work effectively in a fast‑paced environment
• Strong initiative, problem‑solving skills, and adaptability
• Proven ability to work independently with minimal direction
• Strong team player with a professional, proactive, and energetic approach
• Demonstrated ability to handle confidential and sensitive information with discretion