Location: St. Catherine’s Elementary School, Duc
d’Anville Elementary School, Inglis Street Elementary School, Westmount
Elementary School, Joseph Howe Elementary School
Program: YMCA Physical Healthy Development Before and
After School (YPHD)
Position Status: Full Time (Contract September
2026-June 2027)
Compensation: $19.50-$23.50
There is potential inside all of us – we all have it in
us to shine.
Every charity exists to help solve a problem – our charity
exists to help solve many problems, from childcare shortages, social isolation,
mental health issues, access to wellness, and more. Today, our network is
spread across 100+ program locations in HRM and the province, meeting the most
urgent needs of our communities in mental health supports, accessible
childcare, supporting an increasing immigrant population, safe spaces for youth
to grow and lead, helping to navigate a precarious labour market, delivering
wellness programming for all, and creating community for isolated older adults.
We give people the tools, encouragement, and safe space to
discover their inner strength. When they know someone’s in their corner, with
unconditional support, they realize they can do more than they thought
possible. It’s your support, expertise, and guidance that helps people ignite
their full potential and shape our neighbourhoods into vibrant and healthy
communities.
With us at their side, they can Shine On.
As part of your total compensation:
- Receive
a complimentary YMCA membership to our Health & Fitness facilities
- Access
to Y at Home, where you can participate in fitness programs from your own
home
- 3
weeks’ Vacation entitlement and paid wellness days
- Comprehensive
benefits package and pension
- Complimentary
wellbeing and counselling services
About the role:
The Site Coordinator for the YMCA's Before and After School
Program (YPHD), provides day-to-day leadership and oversight of program
operations. Reporting to the YPHD Program Manager, the Site Coordinator is
responsible for supervising all program and inclusion staff at their assigned
location, fostering a positive team environment, and ensuring the delivery of
safe, inclusive, and high-quality programming.
The Site Coordinator ensures that all operations are carried
out effectively and efficiently throughout the school year while maintaining
compliance with YMCA standards, policies, BAP requirements and best practices.
This role supports staff development, promotes positive relationships with
children and families, and helps create an engaging environment where every
child can thrive.
Key Responsibilities
- Provide
day-to-day leadership and supervision of all Program staff, Inclusion
Staff, and support staff assigned to the site, fostering a positive,
collaborative, and accountable team environment.
- Serve
as the direct supervisor and first point of contact for staff, addressing
operational challenges, coaching staff, managing performance concerns, and
escalating matters to the Program Manager when appropriate.
- Ensure
safe and effective daily program operations, including maintaining
required staff-to-child ratios, arranging staff coverage for absences and
schedule changes, and supporting staffing decisions (in collaboration with
the Program Manager when required).
- Review
and approve staff timesheets, monitor scheduling accuracy, and ensure
payroll information is submitted accurately and within established
timelines.
- Stay
within budget guidelines set by the YPHD Program Manager for program
expenditures, managing program supplies, and submitting monthly supply
expenses/invoices.
- Lead
the planning, implementation, and evaluation of developmentally
appropriate, inclusive, and engaging indoor and outdoor programming that
aligns with the Provincial Before and After Program (BAP) requirements,
and children's interests and developmental needs.
- Create
and maintain a culture of inclusion, belonging, safety, and respect by
modelling YMCA core values and leadership competencies.
- Ensure
compliance with all YMCA policies and procedures, Child Safeguarding
Standards, BAP requirements, Occupational Health and Safety legislation,
and all mandatory training and certification requirements.
- Complete
site administration, including maintaining accurate attendance records,
participant documentation, incident reports, staff documentation,
SharePoint records, ActiveNet information, and other required reporting
within established timelines.
- Ensure
all required documentation, including program plans, attendance records,
incident reports, staff hours, and operational records, are accurate,
complete, and uploaded as required.
- Maintain
regular communication with families, including responding to questions and
concerns, providing updates, and distributing monthly family
communications through ActiveNet.
- Build
and maintain strong relationships with families, school administrators,
community partners, and external service providers to support positive
outcomes for children.
- Support
staff recruitment, onboarding, orientation, coaching, and ongoing
professional development, while identifying learning opportunities to
strengthen team performance.
- Participate
in staff performance management by completing annual performance reviews
in collaboration with the Program Manager and providing ongoing coaching
and feedback throughout the year.
- Ensure
YMCA equipment, technology, and program resources, including laptops,
phones, radios, and other assets, are secure, maintained appropriately,
and used solely for YMCA business by authorized staff.
- Ensure
program supplies, snacks, and equipment are received, stored, inventoried,
and maintained according to YMCA standards and food safety requirements.
- Attend
and actively participate in mandatory leadership meetings, staff meetings,
weekly supervision meetings, and other required YMCA training and
professional development opportunities.
- Prepare
for and support site audits, quality assurance reviews, ensuring
operational readiness and compliance at all times.
- Perform
other duties as required.
Education and skills qualifications:
- Must
have own car or access to reliable transportation
- Highschool
Diploma, or equivalent combination of education and experience, with a
strong reference.
- Minimum
2 years of childcare experience with demonstrable evidence of experience
linked to the role’s responsibilities
- Experience
in supervising a staff team
- Working
knowledge of school system and community resources an asset
- Demonstrated
ability to meet multiple, competing deadlines and priorities
- Strong
attention to detail
- Excellent
verbal, written, and presentation/workshop facilitation skills
- Intermediate
Microsoft Office Skills
- Flexibility
to work different shifts within the operational hours of the program
To apply:
Please apply online at https://ymcahfx.ca/workwithus/ by
Thursday, August 13th, 2026.
Please note that all successful candidates are required to
provide:
- Criminal
Record Check, Vulnerable Sector Check, and Child Abuse Register Check
(less than 6 months old), if 18 years of age or older
- Attend
Child Safeguarding Training upon hire
Please note: Background checks are reviewed on an individual
basis – offenses, if any, are based on role and Child Safeguarding
requirements, and may not eliminate candidates from employment at our YMCA.
At the YMCA, we are committed to fostering a diverse,
inclusive, and equitable workplace where every team member feels valued,
respected, and empowered to bring their full, authentic selves to work. We
believe that a variety of perspectives, backgrounds, and experiences enrich our
organization, enabling us to better serve our community and achieve our
mission. As an equal opportunity employer, we welcome applications from
individuals of all backgrounds, including Black, Indigenous, People of Colour,
racially diverse, 2SLGBTQIA+ individuals, gender-diverse people, people with
diverse abilities, members of ethnic minorities and faith groups, foreign-born
residents, and veterans to apply.
If you require accommodation during the hiring process,
please inform us in advance to arrange reasonable and appropriate
accommodation.
