Advancement Coordinator

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The Opportunity

Donor and Alumni Relations

• Working with the Director of Advancement, assists with the planning and execution of fundraising outreach such as direct and electronic mail, donor reports, stewardship pieces, and other related correspondence.
• Drafts, edits, and prepares donor correspondence. Composes and prepares routine letters and memorandums, supports the distribution of correspondence on behalf of the department.
• Leads execution of the gift recognition and donor stewardship activities based on defined schedules.
• Assists with organization and execution of advancement events.
• Assists with coordination of planning for meetings, event venues, programs, and logistics, (i.e. catering, space bookings, entertainment); oversees mail, digital, and phone invitation/reply processes.
• Assists with the assembly and sourcing of mailing lists and other required information from various database systems.
• Assists with alumni updates, including regular monitoring of media sites.
• Provides onsite and event planning support as required
• Other Related Duties

Communications

• Assists with the development and distribution of donor and other reports as required, such as Endowment Reports, the Community Report, Informer reports, Board of Governors reports, and Campaign materials.
• Assists with the development and distribution of newsletters, holiday cards, impact reports, and solicitation emails using mail software, for Advancement and Alumni activities.
• Operates the online giving software to create giving pages for a variety of fundraisers and events that occur through multiple different departments on campus.
• Posts content and shares relevant posts on social media, as instructed by the Director.
• Requests gift recognition and various donor related posts through communications as required, based on prescribed templates.
• Assists with creating and identifying content for the Alumni Relations website.
• Supports and suggests website and social media content including maintaining of donor recognition pages and other visuals (donor walls)
• Helps with inbound correspondence from donors, prospective donors and alumni and responds or directs accordingly based on primarily defined processes.
• Supports Database integrity and database cleansing by receiving reports and failed correspondence (both digital and physical) and processing/reporting per prescribed processes
• Other Related Duties.

Gift Processing and Reporting

• Processing received donations through a variety of channels and working within defined parameters to record, report and receipt contributions to St. Thomas.
• Any contentious matters would be discussed with and referred to the Director for follow-up.
• Respond to inquiries internally and from external donors/alumni.
• Responsible for the monitoring of generic email and voicemail messages and handling or dispatching accordingly
• Prepares reports and data collection for regular department and campaign results based on established KPI's
• Tracks and helps prepare fundraising and campaign reports
• Works with advancement systems to manage information retrieval and data collection
• Reports any identified system problems or issues to the appropriate departments for resolution (IT/Finance).
• Recommends any identified process improvements to the Director.
• Maintain the Department's retention guidelines for documentation.
• Other Related Duties.

• An undergraduate degree, plus 2-4 years of related experience in project management, communications, data management, or Advancement. An equivalent combination of education and experience may be considered.
• Strong decision‑making and judgment skills, including the ability to interpret data and supporting documentation accurately.
• Working proficiency with database procedures, record‑management systems, and data exporting, including experience with multi‑modular database programs and online donor and registration systems (e.g., Artez, Eventbrite); experience with Ellucian/Colleague Advancement is considered an asset.
• Experience researching constituent biographical information and preferences.
• An understanding of varying types of gift processes, including reconciliation tasks associated with online gifts and third‑party fundraising.
• Experience using social media platforms to support friend‑raising and fundraising initiatives.
• Demonstrated initiative, discretion, and strong attention to detail, with the ability to organize and complete assigned work within established timelines.
• Ability to work effectively both independently and collaboratively as part of a team.
• Excellent verbal and written communication and interpersonal skills; a professional telephone and office manner is required.
• Strong organizational abilities, including the capacity to manage multiple competing priorities in a dynamic and evolving environment, and to support the implementation of new processes.

Working Conditions:

• Regular requirement to work under pressure to meet deadlines.
• Awareness of a variety of activities which are proceeding simultaneously.
• Conflicting demands may cause stress.
• Frequent use of confidential information.
• Occasional evening and weekend work (programs and events).
• Occasional travel may be required.

The closing date for receipt of applications is 4:30pm, April 27, 2026. All applications are to be received by 4:30 p.m. on the closing date. Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position. Please forward your cover letter and resume, by clicking the Apply Now button.

An equal opportunity employer, St. Thomas University is committed to employment equity for women, Aboriginal peoples, members of visible minority groups, and persons with disabilities. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Candidates must have proof they are legally entitled to work in Canada.

St. Thomas University is situated on the traditional territory of the Wolastoqiyik, Wəlastəkewiyik / Maliseet whose ancestors along with the Mi'Kmaq / Mi'kmaw and Passamaquoddy / Peskotomuhkati Tribes / Nations signed Peace and Friendship Treaties with the British Crown in the 1700s.

© 2026 St. Thomas University. Fredericton, New Brunswick, Canada.

St. Thomas University

Founded in 1910, St. Thomas is a primarily undergraduate university located in Fredericton, NB. With an enrolment of 1,700 students, STU offers Bachelor of Arts and Bachelor of Social Work degrees for undergraduates, in addition to distinctive program opportunities like the Bachelor of Arts (Aviation Stream), the Mi’kmaq and Wolastoqey Bachelor of Social Work, and the Bachelor of Applied Arts. For those interested in post-degree or graduate studies, St. Thomas offers a Bachelor of Education and a Master of Social Work.

Professors are distinguished scholars, authors, and commentators, and provide an outstanding education to their students. STU outperforms the Canadian university average for effective teaching, a supportive environment, student-faculty interactions, and higher order learning (National Survey of Student Engagement). Students report greater gains in critical thinking, writing, and problem solving when compared to the national average (CUSC Survey of First-Year Students). The university holds Canada Research Chairs in global and transnational studies and in physical culture and social life, as well as a health research chair in community health and aging.

Mission

St. Thomas University prioritizes teaching and learning so that each student is prepared for personal and career fulfillment. Through leading programs informed by our humanistic approach and opportunities for experiential education, we offer a robust and inclusive learning community that fosters connections across academic disciplines and emerging scholarly areas. On our beautiful campus, supportive faculty and staff create the ideal place for discovery and possibility. Each St. Thomas student is empowered to think independently, communicate effectively, and act responsibly. Meaningful contributions to the communities we serve locally, nationally, and globally are made today, through our teaching and research, and tomorrow, through the success of our alumni.

Vision

St. Thomas University commits to become the leading choice for students seeking a holistic university student experience.