Human Resources Coordinator

Discover

The Opportunity

Recruitment, Selection & Onboarding/Offboarding

• Support hiring managers and committees through all stages of recruitment, including maintaining job descriptions, administering postings, coordinating interviews, assisting with reference checks, preparing employment contracts, and tracking competitions, new hires, and internal staff movement.
• Coordinate onboarding for staff and faculty, including systems setup, documentation, benefits and pension enrolment, and orientation delivery.
• Manage staff and faculty offboarding, including terminations and retirements, exit interviews, transition support, final pay reconciliation, database updates, and preparation of related correspondence.

Benefits, Pension & Leave Administration

• Administer employee benefit and pension plans, including enrolment, billing, carrier liaison, employee support, and the Employee and Family Assistance Program.
• Manage Part-time Faculty Health Spending Accounts.
• Track and report employee leave, overtime, and related attendance data.
• Performance Management and Compensation
• Coordinate annual performance management and probationary reviews, including tracking, documentation, and salary adjustments.

Employee Training and Development

• Support employee training and development by working with employees and supervisors to address individual and organizational skill and performance needs.
• Ensure compliance with the University's Training and Development obligations under the Staff Collective Agreement.

Job Analysis & Compensation

• Manage the job evaluation and classification processes for unionized staff, including related correspondence, salary adjustments, and retroactive pay.

Data and File Management

• Maintain and update employee records and databases in accordance with standard procedures.
• Maintain the University telephone listing and other HR-related information on the Human Resources Intranet.
• Manage the main Human Resources phone line and email account.

Executive & Administrative Support (VP Finance & Administration)

• Prepare agendas, minutes, board and committee reports, salary reports, and quarterly reports.
• Provide administrative support for budget submissions, institutional initiatives, convocation activities, and recruitment correspondence.
• Schedule and coordinate meetings for senior leadership and committees.

Policy Administration & Industrial Relations

• Develop, review, and revise policies based on current and future University priorities.
• Develop standard operating procedures and guidelines to support the efficient and effective functioning of the Human Resources Office.
• Assist in the interpretation and administration of faculty and staff collective agreements.
• Support collective bargaining activities through research and data analysis.

Well-being & Recognition

• Chair the University Wellness Committee and coordinate wellness initiatives.
• Support health and safety programs, policy development, training, and recordkeeping.
• Serve as recording secretary to the Joint Health and Safety Committee.
• Support employee recognition programs and staff events.

• A university degree in business administration, public administration or in a related field, with a major in human resources supplemented by two (2) years of experience in human resources, or recognized equivalencies.
• Certified Human Resources Professional (CHRP) designation is an asset.
• Extensive experience administering all aspects of benefit and pension plans and managing employee data and filing systems.
• Ability to provide professional, high quality, friendly service to internal and external stakeholders.
• Advanced skills in all MS Office products and web-based and database (HRIS) programs.
• Experience administering and interpreting collective agreements.
• Initiative, strong organizational and analytical skills, attention to detail, and ability to work independently.
• Ability to integrate rules, regulations and instructions into policy and procedures.
• The ability to demonstrate strong interpersonal skills and to exercise discretion, tact, and judgment in situations involving high conflict, emotion, and urgency.
• The ability to maintain confidentiality as it relates to employee personal information and privacy.

WORKING CONDITIONS:

• Periodic requirement to work under pressure to meet deadlines.
• Frequent interruptions from employees, students, visitors and telephone calls.
• Conflicting demands and quantity of information processed may cause stress.

The closing date for receipt of applications is Monday, May 25, 2026. All applications are to be received by 4:30 p.m. on the closing date. Candidates are responsible for clearly demonstrating in their cover letters how they meet the requirements of the position. Please forward your cover letter and resume, by clicking the Apply Now button.

An equal opportunity employer, St. Thomas University is committed to employment equity for women, Aboriginal peoples, members of visible minority groups, and persons with disabilities. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Candidates must have proof they are legally entitled to work in Canada.

St. Thomas University is situated on the traditional territory of the Wolastoqiyik, Wəlastəkewiyik / Maliseet whose ancestors along with the Mi'Kmaq / Mi'kmaw and Passamaquoddy / Peskotomuhkati Tribes / Nations signed Peace and Friendship Treaties with the British Crown in the 1700s.

© 2026 St. Thomas University. Fredericton, New Brunswick, Canada.

St. Thomas University

Founded in 1910, St. Thomas is a primarily undergraduate university located in Fredericton, NB. With an enrolment of 1,700 students, STU offers Bachelor of Arts and Bachelor of Social Work degrees for undergraduates, in addition to distinctive program opportunities like the Bachelor of Arts (Aviation Stream), the Mi’kmaq and Wolastoqey Bachelor of Social Work, and the Bachelor of Applied Arts. For those interested in post-degree or graduate studies, St. Thomas offers a Bachelor of Education and a Master of Social Work.

Professors are distinguished scholars, authors, and commentators, and provide an outstanding education to their students. STU outperforms the Canadian university average for effective teaching, a supportive environment, student-faculty interactions, and higher order learning (National Survey of Student Engagement). Students report greater gains in critical thinking, writing, and problem solving when compared to the national average (CUSC Survey of First-Year Students). The university holds Canada Research Chairs in global and transnational studies and in physical culture and social life, as well as a health research chair in community health and aging.

Mission

St. Thomas University prioritizes teaching and learning so that each student is prepared for personal and career fulfillment. Through leading programs informed by our humanistic approach and opportunities for experiential education, we offer a robust and inclusive learning community that fosters connections across academic disciplines and emerging scholarly areas. On our beautiful campus, supportive faculty and staff create the ideal place for discovery and possibility. Each St. Thomas student is empowered to think independently, communicate effectively, and act responsibly. Meaningful contributions to the communities we serve locally, nationally, and globally are made today, through our teaching and research, and tomorrow, through the success of our alumni.

Vision

St. Thomas University commits to become the leading choice for students seeking a holistic university student experience.